Terms and Conditions
1. Definitions
The Event refers to the Higher Education Partnership Conference (HEPCON) Philippines, inclusive of all its accompanying activities within the Event.
Organizer refers to MSW Global, the owner and Organizer of the Event: Higher Education Partnership Conference (HEPCON) Philippines.
Delegates refer to participants, exhibitors, speakers, representatives, and audience members invited or registered by the Organizer to attend the Event.
2. Application as a Delegate
The submission of the Registration Form ("Form") shall be deemed acceptance of the terms and conditions herein by the Delegate. The application procedure is complete only when the Organizer receives both the Form and full payment. The Organizer reserves the right to refuse any application and shall give the Delegate notice in writing of the reason for refusal within ten (10) days from the date of such refusal. The Delegate must nominate one contact person who will be responsible for all Event administration and communications.
Event Dates and Opening Hours
Higher Education Partnership Conference (HEPCON) Philippines 2026 will be held in Cebu, Philippines on 1-2 October 2026.
Event Opening Hours, 1-2 October 2026: 08:00-18:00
Conference / Seminar Session Operating Hours, 1-2 October 2026: 09:00-17:00
Exhibition Booth Setup
Exhibition booth setup shall take place on 30 September 2026 from 20:00-22:00, unless otherwise notified by the Organizer.
Venue access for setup will be available from 07:00-08:00 on the Event days, subject to the venue's regulations. Exhibitors are requested to be at their booths at least 15 minutes before the start of the Exhibition. Booths must remain manned and easily accessible during the designated Exhibition hours. Each Exhibitor must remain within their allocated booth space.
Seminar Speakers and Exhibitors
Seminar Speakers must inform the Organizer of their requested topic and session time at least 30 days before the Seminar Session. Seminar Speakers must submit their presentation materials to the Organizer at least 3 days before the scheduled Seminar Session, unless otherwise instructed.
The Organizer reserves the right to change the Seminar date, time, speaker schedule, session venue, or program arrangement. Seminar Speakers will be notified of any material changes as soon as reasonably practicable.
Exhibitors displaying materials at the Conference must inform the Organizer of the materials intended for display. Exhibitors are responsible for the care and security of their own materials, and the Organizer shall not be liable for any loss of or damage to such materials, except as otherwise required by applicable law.
3. Submission & Payment Deadline
The deadline for submission of the Application Form and payment shall be determined by the Organizer and communicated to the Delegate in the applicable registration or invoice documentation. Unless otherwise stated in writing, full payment must be received before the Event.
4. Allocation and Use of Exhibition Space
The Organizer reserves the right to determine the allocation of exhibitor booths at the Event Venue.
a) The Delegate may request a preferred booth location on a first-come, first-served basis. While reasonable efforts will be made to accommodate such requests, the Organizer reserves the right to alter or change booth allocations when necessary. All Exhibitors are required to comply with the Organizer's regulations.
b) The Organizer reserves the right to change the space allocated to an Exhibitor when deemed necessary in the general interest of the Event or due to venue requirements.
c) The Delegate shall not assign, sublet, transfer, or share the allocated space, nor use any space at the Event Venue other than that allocated, without the prior written consent of the Organizer.
d) All activities must be confined to the allocated space.
e) No Delegate shall be permitted to exhibit unless all applicable fees have been paid prior to the Exhibition.
f) Non-payment of fees shall be deemed voluntary withdrawal, and the applicable provisions of Clause 5 of these terms and conditions shall apply to any remaining fees.
5. Cancellation Policy
a) The Exhibitor shall be responsible for any charges incurred from third parties as a result of the Exhibitor's cancellation. Any violation of the applicable terms may be enforceable under the laws of the Republic of the Philippines and/or other applicable law.
b) If the Delegate does not make full payment when due under the terms of the agreement, the Organizer may terminate the Event participation or activities allocated to the Delegate. The Delegate shall remain responsible for amounts due to the Organizer in accordance with the applicable cancellation terms and payment obligations.
c) The Event or Exhibition may be cancelled by the Organizer due to circumstances which, in the reasonable opinion of the Organizer, make it commercially imprudent to proceed and/or due to circumstances beyond the Organizer's reasonable control. In such an event, the Organizer will communicate the applicable refund arrangements to the Delegate. The Delegate agrees that, subject to applicable law, the refund of fees paid shall constitute the Organizer's liability in relation to such cancellation.
6. Transport of Exhibits
a) The Delegate shall bear responsibility for and expenses relating to the transportation of exhibits to and from the Event Venue.
b) The Delegate shall make their own arrangements for storage and warehousing of exhibits and packaging materials before, during, and after the Event.
c) The Delegate shall remove their exhibits and decorative items from the Event Venue within the period stipulated by the Organizer and shall indemnify the Organizer against losses arising from delays or damage to the Event Venue caused by the exhibits and/or decorative items.
d) The Delegate shall comply with all applicable customs requirements, import regulations, and taxes relating to exhibits and materials brought into or removed from the Philippines.
7. Change of Seminar Dates, Speakers, Program Content and Venue
The Organizer reserves the right to change the Seminar dates, speakers, program content, schedules, session arrangements, and/or Event Venue should circumstances so require.
The Organizer, its subcontractors, agents, and/or employees shall have the right to alter, postpone, reschedule, or cancel the Exhibition, Conference sessions, or any arrangements, timetables, plans, or other items relating directly or indirectly to the Event where reasonably necessary.
Except as expressly provided under Clause 5(c), and subject to applicable law, Delegates shall not be entitled to compensation for damages resulting from such alteration, postponement, rescheduling, or cancellation.
8. Force Majeure
The Organizer shall not be liable for any delay, interruption, postponement, or failure to perform its obligations under these terms and conditions caused by circumstances beyond the reasonable control and without the fault or negligence of the Organizer, including war (declared or undeclared), natural disasters, acts of God, fire, blockades, earthquakes, acts of terrorism, epidemics, pandemics, government restrictions, changes in applicable laws or regulations, venue restrictions, transportation disruptions, strikes, or other circumstances beyond the Organizer's reasonable control.
Subject to applicable law, the Delegate agrees that under such circumstances the Organizer shall not be liable for losses arising from the inability to conduct the Event as originally planned, except for any refund or other remedy expressly provided by the Organizer or required by applicable law.
9. Security
The Exhibitor warrants that nothing which the Exhibitor, its servants, employees, contractors, or representatives shall do in or for the Event shall contravene any applicable law or regulation, infringe upon the rights of third parties, or pose any exceptional danger or risk which has not been previously disclosed to the Organizer with sufficient precautionary measures taken.
10. Fire Prevention and Other Regulations
All exhibits, materials, equipment, structures, and fittings used or displayed at the booth or Event Venue must comply with applicable fire prevention, health and safety, building, venue, and other regulations imposed by the relevant authorities and/or the Event Venue.
11. Delegate Passes
Each registered Delegate shall be entitled to a Delegate Pass. Delegate Passes must be worn visibly by the registered Delegate throughout the Event and may be required to access conference sessions, meals, coffee breaks, exhibition areas, and other Event activities.
Delegate Passes will be provided by the Organizer subject to the applicable registration terms. The Delegate Company must provide the names and required details of representatives requiring badges within the deadline specified by the Organizer.
Delegate Passes are personal and may not be transferred to another person without the prior approval of the Organizer.
12. Noise Level and Display
Noisy or obstructive work, excessive noise, or noisy operating displays or exhibits that may disturb other Delegates, Speakers, Exhibitors, or Event activities are not permitted.
The Organizer reserves the right to require an Exhibitor to reduce or cease any activity that causes unreasonable disturbance or violates venue regulations.
13. Indemnity and Limitations of Liability
a) Indemnity
The Exhibitor shall indemnify and hold harmless the Organizer against any loss, costs, damage, injury, expenses, claims, or liabilities incurred by the Organizer arising directly or indirectly from the participation in the Event by the Exhibitor or its agents, contractors, employees, representatives, or any other person for whom the Exhibitor is responsible, to the extent permitted by applicable law.
b) Limitation of Liability
To the extent permitted by applicable law, the Organizer and its employees, agents, contractors, and representatives shall not be liable for any loss, theft, damage, or injury to persons or property during the Event arising from circumstances outside their reasonable control or from the acts or omissions of the Delegate, Exhibitor, or third parties.
Information provided by the Organizer is believed to be accurate at the time of publication. Any unintentional mistake or omission shall not, to the extent permitted by applicable law, entitle the Exhibitor to cancel their booking or claim damages solely on that basis.
14. Venue and Venue Property
The Exhibitor shall take all reasonable precautions to prevent damage to the Event Venue and any property belonging to or under the control of the Event Venue.
The Exhibitor shall be responsible for compensating the Organizer and/or the Event Venue for damage caused by the Exhibitor, its employees, agents, contractors, representatives, exhibits, equipment, or other persons for whom the Exhibitor is responsible, subject to applicable law.
15. Refusal of Admission
The Organizer reserves the right to refuse admission to the Event Venue or remove any person from the Event where reasonably necessary for security, safety, compliance with applicable law, venue regulations, or the general interests of the Event. Where appropriate, the Organizer may inform the relevant Delegate or Exhibitor of the reason for such refusal or removal.
16. Breach of Agreement
If the Exhibitor or Delegate fails to observe or perform any of the terms and conditions herein, the Organizer reserves the right, subject to applicable law, to suspend or terminate the Exhibitor's or Delegate's participation in the Event and/or refuse further performance of its obligations towards the Exhibitor or Delegate.
Any fees already paid may be forfeited to the extent permitted under the applicable cancellation terms and applicable law. The Exhibitor or Delegate shall furthermore indemnify the Organizer for losses and damages resulting from the breach, to the extent permitted by applicable law.
17. Interpretation, Governing Law and Jurisdiction
The Organizer shall have the authority to interpret and administer these terms and conditions, subject to applicable law.
These terms and conditions shall be governed by and construed in accordance with the laws of the Republic of the Philippines.
The parties agree to submit to the applicable courts of the Philippines for the resolution of disputes arising from or relating to these terms and conditions, subject to applicable law and any mandatory jurisdictional requirements.
Event: Higher Education Partnership Conference (HEPCON) Philippines 2026
Date: 1-2 October 2026
Location: Cebu, Philippines
Organizer: MSW Global